Access Frequency Optimization
The most efficient spaces organize items according to how often they're used, creating an intuitive hierarchy that saves time and mental energy.
The Frequency Principle
Items you use daily should be the easiest to access, while items used less frequently can be placed in less convenient locations. This simple hierarchy dramatically reduces friction in daily routines.
Daily Access Items
Used multiple times per day. Should be in primary reach zone.
- Primary tools and equipment
- Essential supplies
- Frequently worn clothing
- Daily medications
- Current project materials
Weekly Access Items
Used several times per week. Can be in secondary reach zone.
- Specialized tools
- Reference materials
- Occasional-wear clothing
- Backup supplies
- Hobby materials
Monthly Access Items
Used occasionally. Acceptable in tertiary reach zone.
- Infrequent tools
- Archived documents
- Special occasion items
- Bulk supplies
- Maintenance equipment
Seasonal Items
Used once or twice per year. Can be stored remotely.
- Holiday decorations
- Seasonal clothing
- Sports equipment
- Travel gear
- Long-term storage
Implementing Frequency-Based Organization
Start by auditing your space and tracking how often you use each item over a two-week period. You'll likely find that you regularly use far fewer items than you thought.
Once you've identified your frequency tiers, reorganize accordingly. Be ruthless about moving less-used items out of prime real estate—this single change can transform how your space functions.